Regulation

REGULATION

From İzmir Instıtute of Technology:

İZMİR INSTITUTE OF TECHNOLOGY SCHOOL OF FOREIGN LANGUAGES DEPARTMENT OF BASIC ENGLISH PREPARATORY CLASS REGULATION

PART ONE

Aim, Scope, Basis and Definitions

Aim and Definitions

ARTICLE 1 –(1) The aim of this regulation is to determine the principles of  the education and examinations performed at the preparatory classes of Izmir Institute of Technology School of Foreign Languages Department of Basic English.

(2) This regulation involves the principles of  the education and examinations performed at the preparatory classes of Izmir Institute of Technology School of Foreign Languages Department of Basic English

Basis

ARTICLE 2- This regulation has been written to be based upon Article 14 of the 2547 Higher Education Law dated as 4/11/1981.

Definitions

ARTICLE 3- In this regulation; the following mean as:

a) Institute: Izmir Institute of Technology

b) Preparatory Class: The Preparatory Class of the Izmir Institute of Technology School of Foreign Languages Department of Basic English

c) KPDS: Foreign Language Proficiency Examination for State Employees

d) Undergraduate: The higher education for at least eight semesters

e) Graduate: Graduate and PhD education

f) Rector: Rector of the Izmir Institute of Technology

g) SBS: Placement Test

h) The Senate: The Senate of the Izmir Institute of Technology

i) TOEFL: Test of English as a Foreign Language

j) UDS: Interuniversity Foreign Language Examination

k) The Administrative Board: the Administrative Board of the School of Foreign Languages

i) School of Foreign Languages (SFL): Izmir Institute of Technology School of Foreign Languages

PART TWO

The Principles about the Education and Teachingr

The aim of the Preparatory Class Education

ARTICLE 4 – (1) The aim of the Preparatory Class is to test the English proficiency levels of the first year students, determine the scope of the English preparatory education that they take and make students proficient enough to follow their education in English in  undergraduate and graduate programs.

Exemption from the English Placement Test and Preparatory Class

ARTICLE 5 – (1) Those being successful in preparatory education and SBS, those completing their secondary education in an institution where the respective country citizens attend in an English speaking country within at least last three years, those being successful with a score determined by the Senate out of 100 in examinations for foreign nationals to have higher education in English speaking countries such as TOEFL  or in Student Selection and Placement Center’s KPDS and UDS exam scores determined by the Senate and those accepted to the Institute again while studying in a department of the Institute have the right to register for their departments. These examination results are valid for three years.

(2) The Placement Test can be held in a single stage or in multiple stages. The application of this exam is determined by the Management of SFL. The success grade for the exam is %60 and over.

(3) Undergraduate and graduate students can submit their scores even if they fail because of their absence as long as they get a valid score in exams whose equivalence is accepted.

(4) The score range and the weekly hours of each level of the students who get below %60 in September Placement Test are managed by the School Management. The class hours should not be fewer than 20 hours. The Management has the right to make class and level changes within the first two weeks of the academic year on condition the students submit a petition in accordance with the opinions of the lecturers.

(5)Students scoring %90 and over are exempted from the English course which is an obligatory course according to the Law 2547 Article 5 First Sub-clause Paragraph (ı).

(6) Those who apply for a graduate program of the Institute after graduating in last two academic years most from a higher institution whose medium of instruction is %100 English are exempted from preparatory education.

(7) Those who apply for a graduate program of the Institute and are successful in preparatory education and apply for a graduate program again within two academic years most are exempted from preparatory education.

(8) SFL determines the English proficiency levels of the transfer students with an examination by the request of the Registrar’s Office.

Duration of Education

ARTICLE 6 – (1)Undergrads and grads have the right to attend the preparatory education program four semesters at most.

(2) Undergraduates and graduates with a pending status who finish their maximum education period are granted the right to have the exams without attending the classes.

(3) If a student registered to an undergraduate program with a medium of foreign language fails in the Final Exam despite attending classes regularly, OSYM has the right to place the student in a department with a medium of Turkish either at the institute or any university with the student’s demand. Should the equivalent department not be found, the student will be placed in a respective department.

Attendance

ARTICLE 7 –(1)It is obligatory to attend the classes at Department of Basic English. Students are required to attend %85 of the classes. Those who do not manage to do so fail and do not have the right to take the Final Exam.

Success and Evaluation

ARTICLE 8 – (1) The success status of the preparatory class students is determined by adding the rates of the final and annual success grades. The annual success grade should be at least ‘60’ and %60 of that grade is taken and the Final Exam grade should be at least ‘50’ and %40 of that grade is taken. After adding these two averages, the total score should be at least ‘60’

(2) Annual success grade is calculated by adding %60 of the Monthly Exams, %30 of the Short Exams and %10 of CPG (Classroom Performance Grade). Of them:

a) Monthly Exams are performed in every semester and in necessary numbers not to be less than two.

b) Short Exams are short duration exams and performed in necessary numbers every semester.

c) In order to get the Final Exam, the annual success grade should be 60 (sixty).

d) The fractions which are 0.50 or over are completed to a full grade.

Grades

ARTICLE 9 – (1) Students who have 60 after the end of year evaluation get the passing grade ‘S’

(2) The grades that fail and their descriptions are as:

a) U: Unsuccessful in the Placement Exam.

b) U1: Absent, no right to get the Final Exam.

c) U2: Attends the classes and successful in annual grade but not present in the Final Exam.

ç) U3: Has the Final Exam but fails.

d) U4: Get the Summer School exam but fails.

e) U5: Not enough annual grade and not have the right to get the Final Exam.

(3) The grades students get in the exams and / or the codes above are announced to the students.

Excuses

ARTICLE 10 – (1) On condition the students document their excuses and apply with a petition within at least three workdays after the date of the exam to the SFL Management, the Administrative Board decides whether students excuses are for valid reasons and they are excused or not. After these three days, the petitions are not accepted.

(2) Day or days with a health report and  hours spent at health services unit or any other treatment centers are counted as class absence. A compensation exam is held for those who cannot take an exam whose excuses are accepted by the Board.

(3) There is not a compensation exam for the Placement Test.

The Acceptance Requirements for the Placement Test and Final Test

ARTICLE 11 – (1) The principles about the Placement Test and Final Tests held in Department of Basic English are as:

a) Placement Tests are held in January, July and September at the Institute. The students have to register themselves in the  Office of the Registrar’s between the registration dates to be announced by the SFL to get the exam. Those who do not register cannot take the exam. Of these exams;

1) January Placement Test can be taken by the graduate students registered to SFL and performing the attendance obligation, graduate students who are on leave for one year for various reasons, newly registered graduate students,

2) July Placement Test can be taken by all the undergraduate and graduate students registered SFL and performing the attendance obligation, undergraduate and graduate students who complete their education in maximum time and have the pending student status, students who are on leave for one year for various reasons, graduate students who fail in January Placement Test, and newly registered graduate students at IZTECH;

3) September Placement Test can be taken by undergraduate and graduate students newly registered to IZTECH, all the undergraduate and graduate students registered SFL without looking for the attendance obligation, undergraduate and graduate students who complete their education in maximum time and have the pending student status, students who are on leave for one year for various reasons.

b) The Final Exam can be taken by the students performing the  attendance obligation and having an annual success grade of 60 and over. Students who are on leave for one year for various reasons cannot take the Final Exam of that respective year they are on leave.

c) The dates of the Final Exam and Placement Test in the prep classes are determined by the Senate and announced in the academic calendar.

Objection to the Test Results

ARTICLE 12 – (1) Students can make an objection to the exam results by submitting a written petition to the School Management within the first seven workdays after the results have been announced. A comission is gathered  by the Manager within a week after the deadline for objections and the exam papers are examined; if an error of fact is found, a decision is made by the Administrative Board while taking the opinion of the course lecturer.

Being on leave

ARTICLE 13 – (1) Undergraduate and graduate students in the prep classes can take time off for one year on condition they return back to the Institute. For those who have valid reasons can be allowed only by a decision to be taken by the School of Foreign Languages Administrative Board. The conditions to be allowed are as;

a) A sick leave can be given for one year on condition the respective students hand in a health report including this one year duration.

b) A military service leave can be given on condition the postponement or consignment delay operations cannot be done because of act of god and the student be taken for military service.

c) Unexpected death, natural disaster, or similar conditions for the students are also the reasons for being on leave.

d) The students can also be allowed on condition they they are given a foreign duty for their education or they go abroad to have an education.

 Pending Student Status

ARTICLE 14 – (1) Students who still fail at the end of the four semesters submit a petition to the SFL Management and become a pending student and they have the right to get the exams mentioned in this regulation.

PART THREE

Some and Last Provisions

The repealed regulation

ARTICLE 15 – (1) Izmir Institute of Technology School of Foreign Languages Preparatory Calss Regulation dated back as 20/05/2009 to be printed in Official Gazette has been repealed.

Absence of decision

ARTICLE 16 – (1) When there is an absence of decision in this regulation, The Regulation for Foreign Language Education and Principles to be followed in Foreign Language Education In Higher Education Institutions dated as 4/12/2008 to be printed in Official Gazette with number 27074 and other respective statute provisions are applied by the Senate decision.

Operation

ARTICLE 17 – (1) This regulation is in operation as soon as it is issued.

Execution

ARTICLE 18 – (1) This regulation is executed by the Rector of the Izmir Institute of Technology.

 

SCHOOL OF FOREIGN LANGUAGES SUMMER SCHOOL DIRECTIVE

Subject-Matter

Article 1- The subject matter of this directive is to determine the methods and principles of Izmir Institute of Technology Summer School Directive.

Scope

Article 2- Only the students who meet the attendance requirement at the SFL Prep Class can attend the Summer School.

Principles about the Summer School Education

Article 3- In summer school the courses are for  at least 25 hours and 30 hours most a week.

Article 4- The Proficinecy Exam to be given at the end of the Summer School can only be taken by the students who attend the summer school and do not excess the absence level of the summer school.

Article 5- Those who do not succeed in the Proficiency Exam at the end of Summer School can attend to Placement Test of the following academic year in September.

Article 6- Minimum number of students for opening the Summer School is five. Sections which will be opened in Summer School and the number of students in these sections are determined by Directorship of SFL.

Article 7- Demands of freezing registration and reserving the right to education are not accepted in Summer School. Demand of withdraw after being registered is decreed after the evaluation of the School Board.

 Article 8- Student who do not attend to the Proficiency Exam at the end of the Summer School can have a make-up exam if their excuses are regarded as valid by the Directorship of the School.

Article 9- There is no other evaluation exam in Summer School except from the Proficiency Exam at the end of it.

Evaluation of Success

Article 10- Students who get at least 60% in the Proficiency Exam at the end of the Summer School are regarded as successful and they pass the Preparatory Class.

Article 11- Attendance limit of Summer School is 15% of total course hours. Students exceeding this limit are regarded as failed from attendance and cannot attend to the Proficiency Exam at the end of Summer School.

Education Fee

Article 12- Fee to be taken from students who want to attend to Summer School is decided by the Ministry of Finance every year.

Operation

Article 13- This directive becomes effective when it is accepted in the Senate of İzmir Institute of Technology.

Execution

Article 14- The Decisions of this directive are operated by the President of İzmir Instıtute of Technology.